FileBox is Mudanzas Gamundi's document custody service for companies: we store your documents and records off-site, controlled and inventoried, and return them when you need them. You free up space while keeping your records safe and organized.
Who is it for?
- Companies accumulating accounting, HR, legal or client records.
- Offices that need to reclaim space without losing access to their documentation.
- Organizations with retention obligations that must keep records for years.
How it works, step by step
- 1. Pickup: we come to your office and collect the boxes or help organize them.
- 2. Inventory: each box is identified and logged so it can be located precisely.
- 3. Custody: it's stored in our guarded, access-controlled facilities.
- 4. Retrieval: when you need a file, you request it and we deliver it.
- 5. Return or destruction: at the end of its retention period, we return the boxes or securely destroy them per your instructions.
Security and confidentiality
- Guarded facilities with controlled access: only authorized staff handle your records.
- Traceability: we log which box goes in, out and back, and when.
- Backed by 69 years of experience and audited processes as a FIDI/FAIM-certified company.
How to prepare your records
- Group documents by type and year before pickup; we'll help if you need it.
- Define your retention policy: how long each type of document must be kept.
- Indicate who in your company is authorized to request retrievals and returns.
